Practical Information

Venue & Location 

The exact address of the venue is School of Law Building, Newcastle upon Tyne NE1 2SU. 
The conference will be held in rooms CCE001 and CCE003, in Building 5 on this campus map: City Campus Map (PDF) 

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Programme 

The programme is available here: EHBEA 2025 Schedule 
Please note that last-minute cancellations or schedule adjustments may occur, so we recommend checking the latest version regularly. 

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Presentation guidelines

See guidelines for talks and posters here.

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WIFI Access

We recommend using Eduroam for internet access. If you’re not already set up, please configure it through your institution before arrival (check Eduroam Locations) 
Alternatively, guest WiFi (Sky) will be available, though coverage may be limited compared to Eduroam. 

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Travel and accommodation​

​You can find details on travelling to Newcastle and directions to Northumbria University here.​

Check out our Event Hotels webpage for special room rates across the city during the conference.

 

Explore Newcastle: Must-see attractions & activities
Looking for inspiration during your visit to the beautiful city of Newcastle upon Tyne? Here are some helpful resources to make the most of your stay:​

• NewcastleGateshead website: A great resource for planning your trip, packed with recommendations on top sights, dining, and experiences. Have a look at their itineraries (this one for example).

• "Going Around the Toon": A quick guide highlighting local favourites for a memorable visit.

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Working Parents/Guardians/Carers ​​

A parent room will be available for attendees with babies and young children throughout the conference. Individuals may chest-feed anywhere on site and a lactation room will be available throughout the conference for those who need it.

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What to Bring​

Don’t forget to bring: Notepad, pen, bag. These items will not be provided at the conference. In line with your feedback and our commitment to sustainability, we’ve chosen to forgo traditional giveaways and instead to upgrade the catering experience! You might also want to bring a refillable water bottle.

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Storage​

We are unable to store luggage during the conference. In emergencies, limited storage may be arranged off-site. Please do not bring posters before Tuesday morning. We are not responsible for lost or stolen items. 

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Conference Social

Wednesday, April 16 at 6:30 PM: Join us for an informal social gathering at a local Newcastle brewery, Donzoko Brewery & Taproom (~11 min walk from venue). Feel free to bring food (Gingerino’s pizzeria is right next door!). Please note: this venue is not wheelchair accessible.

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​Conference Banquet​

The conference dinner will take place on Thursday, April 17, at 18:30 at The Biscuit Factory (~8 min walk from venue). Please note that a ticket is required to attend the dinner.

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Code of Conduct​

​We remind all participants to review and adhere to EHBEA’s Code of Conduct. 
For any concerns during the conference, please contact Amanda Rotella, Paula Sheppard or David Coall.

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Fire safety

No fire drills are planned. If the alarm sounds, please find your nearest exit and exit the building.